Employee onboarding is one of the most important practices in the corporate world that can simplify a lot of administrative burdens and save many unnecessary expenses. A completely structured and easy onboarding is a warm welcome to your new hires, and this makes them feel a sense of belonging to the new company. An Effective Employee Onboarding Company helps retain employees and enhances productivity.
Well, we can find and see numerous trendy onboarding processes that are utilized to their full potential nowadays, and if you are new to these practices, it’s a must for you to explore this! The onboarding practices that we shared are common and enhance the new hires’ onboarding experience without much paperwork! In this guidebook, we are going to reveal the best onboarding practices that can be followed by any organization willing to level up its administrative duties. You can follow these basic onboarding practices to make your new hires familiar with your company culture, ethics, and environment.
1. Finish All Important Paperwork
Paperwork has its own importance when it comes to starting the onboarding process, and you should never give paperwork secondary importance whenever you hire any new employee. You must go through several forms, papers, and documents to complete the official paperwork before an employee joins, and some of these documents are highly crucial such as legal paperwork and legal compliance papers. Sometimes, ignorance towards legal work and compliance can land you in big trouble and new hire as well, so the only wisdom is to complete the legal work beforehand. Some companies even go for online forms and PDF forms that can be accessed digitally by employees and eliminate physical paperwork.
2. Restructure and Extend the Complete Onboarding Process!
Introducing your new hires to your company culture and processes is a prolonged process, and it does not happen overnight! You may require a few days to months to completely settle your new hires into your office theme so they can get adapted to your office principles. If you want to make your employees feel like they’re a part of your team, you should expand your usual onboarding process. This step can significantly increase your new hire’s exposure to your onboarding process and employee productivity.
3. You Can Begin with Your Onboarding Process Before the Employee Joins the Office
Basically, you should begin with your onboarding process even before an employee joins the office and the reason is simple, uncertainty! It’s natural for some employees to be flooded with numerous jobs offers and options at the time they join a new office, and the major uncertainty is that new hires can change their minds at any time and decline their job acceptance. So, we suggest you introduce them to your onboarding process step by step just prior to a week before they join.
When you begin your onboarding process a week before your employee joins your office, they feel like a part of a team, and they may like a welcoming gesture towards them. When you follow this process, it can become more convenient for you to plan your first-day schedule.
4. Make Sure Your New Hires Have Access to the Required Equipment
You should always be assured that your new hires have easy access to and availability of the required software and tools to consummate their official duties. It is your responsibility as an employee to establish a complete system setup for your new hires that they will require to complete official tasks and duties.
Also, you should complete all account setups and tool configurations before your employee joins. You can indulge yourself in preparing the needed office necessities, paper documents, supplies, and toolkits for new hires before they join the company.
5. Take the Help of Ai and Innovative Tools!
Gone are the days when administrative teams used to organize the complete onboarding process and duties manually. The current era is surrounded by innovative AI programs, automation and tools that complete more than 70 % of the administrative tasks. If your organization is stuck up in outdated onboarding programs, you should try AI and automation to elevate your onboarding process.
6. Separate Your Onboarding Process into Batches
The onboarding processes are full of training programs, informative sessions, and meetings. Your new hires can feel drained and confused if too much information is dropped on their shoulders. This can be quite overwhelming for new hires to go through all at once and grasp all the knowledge quickly. To mitigate this confusion and information overload, you can help divide your complete onboarding process into parts and arrange the training period over alternate days or weeks.
7. Develop Interpersonal Connections Between Employees
Well, many people have become aware of the fact that some organizations use the concept of interpersonal relations between coworkers, i.e., the buddy concept. The concept revolves around partnering like-minded employees with each other. For e.g., Coupling up a new hire with a preexisting employee who is familiar with the process in the same team so they can work together and build up a great professional foundation for work.
8. Don’t Forget to Show the Best Glimpses of Your Company Culture!
Employees like to work for companies filled with a positive work environment and a healthy work culture. You should always make sure you are showcasing the best glimpses of your office environment to the new hires in your onboarding process so they can get a boost of excitement!
9. Introduce Your New Hires to Your Employees!
It can be difficult and unfamiliar for new hires to jump into a new office environment and get accommodated to it quickly! When new hires enter a new corporate role, they can feel a bit awkward and many times hesitate to open up to other employees, and this can play havoc on employee interpersonal relationships. Joining a new organization is nerve-racking for new hires, but this experience can be transformed into a pleasure-filled encounter when you introduce your new hires to your team just a few days prior to their joining date.
These kinds of buddy systems and interpersonal networks can be helpful as new hires get support and navigation assistance from preexisting employees, whereas an existing employee gets an opportunity to form a healthy work relationship that can contribute well to the assigned project.
10. Connect with Your New Hire for Feedback!
It’s great to connect with new hires when you are done with your onboarding process. When you collect and request feedback from your new hires, they feel respected and taken care of! Also, these reviews can help you enhance your onboarding process gradually over a period!
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